Clinician Scientist Program Chief Resident Positions- Terms of Reference
Potential CSP Chief Residents should be in good academic standing, and entering their PGY-3, 4, or 5 year of training. In general, other simultaneous experiences/ positions held by the CSP Chief Resident will need to be carefully considered on a case by case basis to ensure a balanced work load (e.g. not also acting as a Chief Resident at a hospital based site, or planning substantive elective time away). Applications for this position will be solicited in January-February of each year, and decided on by mid March, to facilitate coordination with site assignment and call allocation. The position will be held for 1 academic year, from July-June. Outgoing CSP Chief Residents will continue to participate in the CSP resident executive committee in a transitional/supportive fashion during a period of overlap. CSP chief residents can request ½ call duties while on full time clinical rotations, but not research electives.
Roles and Responsibilities
- Coordinate bi-annual file review process
- Liaise with administrative staff to ensure applications to CSP are solicited from residents
- Divide up files for review amongst CSP faculty committee
- Collect and compile file review score cards
- Organize teleconference to discuss files and acceptance decision with CSP faculty committee
- Organize 6 CSP seminars per year
- Schedule and remind residents of seminars
- Ensure invitations and RSVP to seminars are requested 2 weeks prior to each event
- Work with CSP program director to organize guest speakers and topics of interest to residents for seminars
- Invite/ organize resident research ‘snapshots’ for mini presentations at the seminars
- Help select and lead CSP resident committee and coordinate sub committees
- Request and compile resident bi-annual electronic progress reports and feedback forms (in collaboration with Progress and Pathways committee lead)
- Network with Progress and Pathways committee lead to explore and expand opportunities for graduate school training for psychiatry residents
- Work with Networking/ Social committee to facilitate senior and junior resident informal mentorship, and three annual social events for CSP residents +/- faculty
- Work with Media Relations/ Knowledge Translation Committee lead to develop, and expand the CSP’s online presence, and to update resident biographies annually
- Recruitment and fundraising
- Liaise with Department of Psychiatry Recruitment Committee, and CaRMS coordinators, to ensure CSP is advertised to potential trainees
- Present about CSP at CaRMs day, at orientation day for incoming PGY-1s, and at select recruitment events as requested
- Explore options for fundraising for the CSP within the department and University
- Liaise with potential trainees via email, or in person, for recruitment purposes
- Resident newsletter
- Compile a quarterly resident newsletter to send out to CSP residents/ faculty executive, including recent accomplishments, upcoming deadlines, and award opportunities
- Committee membership and meeting attendance
- Attend or participate in meetings for the following committees as requested:
- Chief resident meetings with Psychiatry Program Director
- Monthly meeting with CSP Program Director
- Harvey Stancer Research day planning committee
- PRPC meetings as requested
- Competency based curriculum development committee as requested
- Attend or participate in meetings for the following committees as requested:
- Organize CSP meeting minutes, agenda items, and dropbox and G-drive (or subsequent file sharing arrangement)
- Send out meeting minutes and agenda items with respect to CSP executive committee meetings
- Facilitate a central resource-sharing folder (currently a G-drive) for CSP residents, re: award opportunities, research resources, etc.
- CSP resident support and problem solving
- Support/ debrief with CSP residents regarding areas of difficulty and help facilitate problem solving strategies
- Encourage mentorship between senior and junior CSP residents
- Help connect interested residents to potential supervisors as appropriate
- Miscellaneous/ other tasks as required